See attached Garden Party Flyer 2012

See attached Program Garden Party 2012

See attached CheatSheet Garden Party 2012

We would love to hold Hogmanay in Tarble at Swarthmore, but the College has made it abundantly clear that this is no longer an option. The college insists on including a cancellation clause for snow. They reserve the right to cancel even if there is a small amount of snow. The liability rules for the college require that they clear ALL entrances and exits as well as paths if any building is being used. A foot of snow would cost them four to five-thousand dollars to properly clear the campus. Since the college is closed for the holidays, they have to pay overtime to grounds and building staff, assuming staff are willing or available to work. The college won’t even entertain the possibility of us paying for the snow removal. If Hogmanay was held in Tarble, it would be canceled if there was ANY snow.

Canceling Hogmanay is NOT something the EC will consider unless of course there is a major snow event that closes roads and airports. And so, to that end we have been reviewing other options. A “back-up” venue was suggested, but none of the facilities we have contacted are willing to “hold the date” in case of snow. We would have to pay in-full for two venues with a promise of paying for snow removal, if necessary. Additional costs and special arrangements include; booking security officers, moving tables, chairs, coat racks and floor mats into the hall, heaters turned on well in advance, decorating etc… Setting all of this up for two venues is too time consuming and expensive to consider.

The EC has been looking at other facilities in the area and have encountered all kinds of obstacles. Some insisted we use their catering, some wanted exorbitant rents and many refused to let us stay past 11:00PM. Having exhausted all other options, the EC is working on renewing our contract with Germantown Friends as the best of the available alternatives. The hall is big, the acoustics quite good, parking excellent, they will clear snow for us (at a price!). It is not as pretty as Tarble nor is the floor as springy, but on the whole most people were happy with the location.

If you have other ideas please contact the EC and we’ll investigate other options. The perfect hall at the perfect price with easy parking, accessible restrooms, a good kitchen, that allows us to bring food and decorate, has tables, chairs and coat racks and also has a great floor may be out there, but we haven’t found it yet.

Come enjoy an afternoon of swimming, picnicking, and good company followed by a dance in the Lewis’s lovely renovated barn.
For the picnic supper, bring your own meal, perhaps with something to share, and something to sit upon. Don’t forget your swimsuit and outdoor games (and your dance shoes, of course).
Dancing will begin in the converted barn at 7pm, with live music from Dave Wiesler and Friends. Please bring a ready-to-serve tea item for after the dance. (The weather can be quite warm at this time of year, so bring a fan and an extension cord if it’s hot.)

Fee: FREE (in exchange for helping them maintain the native landscape of the property at a later date).

See attached Morstein Flyer 2012

Visiting musician George Meikle (Music Director- RSCDS) & friends will get your feet moving during this Ball held in the Tarble All-Campus Hall at Swarthmore College. Then return on Sunday at 11am for a potluck brunch followed by dancing at 1pm.

Fees: Members- $20/ball, $15/brunch, or $30/both; Non-members- $25/ball, $20/brunch, $40/both; Students- $15/ball, $10/brunch, or $20/both

Contact Christen Gore via the Branch email for more information: delvalrscds@gma​il.com

See attached Spring Ball Flyer 2012

See attached Spring Ball & Brunch 2012 Cheatsheet

When: March 30 – April 1, 2012
Where: Cherry Hill Park Convention Center, 9800 Cherry Hill Rd, College Park, MD

With Guest Teacher: Catherine Shaw – London, Ontario, Canada

Music by Waverley Station: Liz Donaldson, David Knight, and Ralph Gordon

See attached Capital Weekend 2012 Brochure

www.capitalweekend.org